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Let's
get serious for a moment. What if you need to illustrate
something more boring, like a budget or something? |  |
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That's
where my graphs and charts come in. They can get across a
complex idea in an eye-catching way. For example, if you
want a bar graph to show how much your soccer team has
been spending on equipment over the past few years, I can
do that... |
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Adding a chart
To add a chart to any slide, click the Insert Chart button
on the Standard Toolbar.
When you insert a chart, a sample data sheet and
corresponding bar chart will appear on your slide.
PowerPoint has included some sample data in the first four
columns. The bars in the chart are the graphical
representation of the numbers in the data sheet. Notice
how a higher number in the data sheet results in a taller
corresponding bar.
To create your own chart, you can replace the data in
the sample data sheet with your own. Try adding a number
to the chart to see how it changes the corresponding bar
on the chart.
1. On the data sheet, click in the first row of
column A.
2. Type in the number 50, then press Enter. The
corresponding bar on the chart increases in height.
3. Try adding other numbers into the data sheet
to see how they affect the bars.
Note: Some
slide AutoLayouts have placeholders for charts. To insert
a chart into one of these layouts, just double-click the
chart placeholder.
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After you've finished entering data, exit the work
window by clicking anywhere outside the chart or the data
sheet. The data sheet will disappear.
If you need to make any revisions to the chart,
double-click the chart and the data sheet will appear
again.
If the data sheet doesn't appear after you double-click
the chart, click the View Data Sheet button on the
Standard Toolbar.
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Suppose
I'm doing a chart on how our show is rated compared to the
other talk shows. If I need to add a new show, can I do
that? |
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You
sure can. You can also delete information. You know, for
those times when your competitors' shows are cancelled due
to a lack of viewers. |
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Oh,
Power, you're such a sweet talker. | |
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Adding and deleting
information
The default chart has four sets of bars, and its data
sheet has four columns of information filled in. What if
your presentation requires more than four columns/bars?
It's simple. Fill in additional columns on your data
sheet.
1. Go to the next empty column on the data sheet
and click inside a cell. Type the numbers 50, 60, and 70
in the first three rows.
2. Notice how a new set of bars appears in the
chart.
You can also remove columns or bars from your data
sheet and chart. Here's how you do it:
1. Click the column heading of the column you
want to delete. For example, Column D.
2. Click the Edit menu, then click Delete.
The data disappears from the column and the
corresponding bars disappear from the chart.
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Does
it have to be a bar chart? What if I want to change it to
a pie chart? | |
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No
problemo, muchacha. |
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Speaking
of pie charts, I'm getting pretty hungry. I know an
all-night diner we can hit after the show. They have the
best apple pie... |
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Changing the type of
chart
The default chart in PowerPoint is a bar chart. If you
think your information would be better as a different type
of chart, you can change the chart type.
The following steps show you how to convert the bar
chart to a pie chart:
1. Double-click the chart you want to change. A
heavy border appears around the chart, and the data
sheet appears.
2. Click the Chart menu, then click
Chart Type. A Chart Type dialog box appears.
3. In the Chart Type list, click Pie, and
then click OK. The information in your data sheet will
now be displayed in a pie chart.
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