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Okay, PowerPoint, this
should stump you. Let's say I'm doing a presentation on
music. I've got slides on everything from Abba to Hansen
to the Squirrel Nut Zippers. I want to make sure I don't
have too much Rock and Roll and not enough Blues in my
presentation. Is there an easier way to plan than just
clicking from slide to slide? |
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Yep. It's called Outline
View, and it's designed for viewing the titles and text of
all your slides in one, easy to scroll page. Let me show
you how it's done...
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What is Outline View?
In Outline View, your presentation appears as an outline,
made up of titles and main text from each slide. Because
you can see all your presentation in one window, rather
than one slide at a time, it's an ideal place to plan,
organize, or edit your presentation. |
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This Outline View thing
sounds swanky. How do I do it? |
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Switching to Outline
View
To switch to Outline View, click the Outline View button
in the lower left-hand corner of the PowerPoint window.
This is what you should see in Outline View:
Note: When
you go to Outline View, PowerPoint automatically displays
an Outline Toolbar on the left side of the window. It
contains many useful tools for working in this view.
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When
viewing all these slides in Outline View, I may realize
something's missing. Like in that example of the Music
Presentation, what if I realize Jim forgot a slide for
Beethoven? Can I add a slide in Outline View? |  |
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Adding a slide to your
outline
You can add a new slide in Outline View the same way that
you do in Slide View.
1. On the Common Tasks toolbar, click New
Slide.
2. In the New Slide dialog box, click a slide
layout, then click OK. A new slide icon appears in your
outline.
You can also add new slides quickly by using the Enter
key. To add a new slide right after a slide title:
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What if, in Outline View, I
want to add text to a slide? What if my favorite band
keeps changing drummers? I'll want to mention that. |
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Adding text to your
outline
If you want to add text to a slide that you created
previously, click an insertion point in the outline and
start typing.
If you want to add text to a new slide you've created
in Outline View, follow these steps:
1. Type a title beside the slide icon.
2. After the slide title, press the Enter key.
PowerPoint adds a new slide.
3. Click the Demote button on the outline
toolbar to convert the new slide to a text object.
4. Type your text.
5. To add another bullet point, press Enter.
Note: With
the exception of the title slide, any text you add will be
formatted as a bullet point.
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Also,
PowerPoint, what if I need to look at just the slide
titles to get a broad view, without getting bogged down in
the content of each slide? | |
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Moving around in Outline
View
When you are in Outline View, you see all the text that
appears on your slides. However, PowerPoint lets you
collapse the view, so you see only the outline titles. Use
this option if you want to print an outline of your
presentation, or if you want to check the logical flow of
your slide titles without the distraction of extra text.
To collapse all the slides in your outline:
1. On the Outline Toolbar, click the Collapse All
button. The slide text for all the slides will
disappear.
To expand all of the slide titles again:
1. Click the Expand All button on the Outline
toolbar. The text for all the slides will appear again.
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While I'm at it, how do you
move from one slide to another? In my Music Presentation,
let's say I've been checking out Louis Armstrong, and now
I want to check out Benny Goodman. |
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Oh, I love Benny Goodman.
There's nothing like Big Band music to get me jumping. And
on that note, let me tell you how to jump from one slide
to the next.
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Jumping from one slide
to the next
To move from one slide to another in Outline View, click
anywhere on the slide you want to move to. |
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