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TALLY TUTORIAL 
In Tally, printing does
not need to be taught! One
has to explore it. Again, you
will not be required to print anything in the unit.
Instead, we will simply examine the Basically, there are two areas in printing:-
Both
will yield the same output, though display and print is more flexible
where you can see on screen the details required.
You may bring up extra columns of information and print which you
cannot do when printing from the Printing menu. Display
and Print ! You
can obtain a printed version of the screen you are currently displaying by
selecting Print from the top of the button bar menu.
This brings up new button bar options and the Print
Configuration screen for the report, which asks Print?
Yes or No. If
you select Yes, the report will be printed using the options
specified on the screen. If
you select No, you can change the options before printing. There
are two types of print configuration options: Common
printing options Common
printing options affect the printing of all reports and are changed by
selecting the appropriate button from the button bar: Titling:
To change
the title of the report. Page
Nos.: To
specify the starting page number and page number range. Pre-printed
/ Plain Paper: Toggle
to make the selection. Quick
Format/ Neat Format: Toggle
between quick (draft) and neat (standard) formats. With
Colour: This
option is only relevant if you have a colour printer. Copies:
To
specify the number of pages to be printed. Printer:
To change the
printer. This also displays the
default paper size that you Dynamic
- Report specific options If
there are report specific options available for the report, they are
displayed in a sub-screen when you select to print it.
You are permitted to change various options before you finally
print. Notice
the Standard Options in the button bar on the right hand side.
The specific options for printing the Balance Sheet appears in the
sub-screen. General
Printing
Configuration Just
as you would configure entry screens to enable certain information to
appear/disappear from the screen, you would probably need to configure the
printed outputs according to the needs of your company.
Again, default settings are often enough for a company but
usually need to be reset. Reset
them simply by appropriately answering the questions put. We
shall now see how to configure Tally to give desired reports. From
the Gateway of Tally, select F12:Configuration.
Then select Printing. You
can configure only documents, i.e., vouchers, invoices and statements but
not books and registers. Books
and registers configuration is dynamic, i.e., Report specific. Voucher
Printing Configuration To
configure voucher layouts for print output.
Printing of vouchers, invoices and statements are configurable
through this menu. General This
configuration is applicable for all print reports. Print
Date & Time of Report This
option enables printing of system date and time on each report. (Note:-
vouchers, including invoices, are not reports).
These are printed on the right top corner of the report as a
control mechanism. It should
not be confused with the date range of the report. Quick
Format Tally
prints in two formats - Neat and Quick. Neat
printing takes advantage of fonts of the printer and is the default. It
also compresses long data like long names and amounts and auto-fits them
according to space. Quick printing is suitable for Dot Matrix printers where speed is an issue. Hence, quick printing does not print fancy fonts. The, auto-fit facility is, thus, not possible in quick printing. Therefore, it will truncate data longer than the allotted space. To prevent this, set Yes for the two questions under Quick Format. Payment/Receipt/journal Vouchers, Credit Note/Debit Note Configure the dimensions and details to print. Though
the above options pertain to Payment Vouchers, those for other vouchers
are similar. Sales Invoice, Delivery Note and Sales Order/Quotation Printing
configuration of all sales vouchers like invoices, Delivery notes and
Sales The configuration screens for each of the above follow: This is the configuration for the Tally invoice. Change as necessary. Details of the above configuration options have been discussed in the chapter on invoice Entry. These can be, however, set now or later as necessary. As usual, the configuration can be amended even if set. Delivery Note Delivery
Note appears very similar to Invoices. However,
fields like rate and amount may be required by some companies to be
printed out on Delivery Notes. Others
might not wish it. Hence,
select the options as relevant to your company. Sales Order/Quotation Print
sales orders and quotations as you want by configuring the following: Sales Orders, if marked 'Optional', during voucher entry, are printed as Quotations. Purchase Voucher/Invoice and Purchase Order A
surprising option to print purchase voucher and purchase invoices!
There has been a need to print these firstly to maintain continuity
in voucher numbers and, secondly to provide a document in case the
supplier does not. Purchase Orders
should, of course, be printed and sent to suppliers. To configure these,
select Purchase Transactions under Printing. Purchase Voucher/invoice Purchase Orders Purchase Orders that may be printed and sent to suppliers. Reminder Letters Two
paragraphs have been already provided which can be used as themselves or The two paragraphs are followed by the account of the customer. Ledger and outstanding details with Age Analysis of pending invoices serve as strong reminders to pay promptly. Confirmation
statements Confirmation
Statements are not the same as Reminder Letters.
These serve to confirm the account balances with customers,
suppliers, lenders and borrowers. Their
use is most at period ends, but can be produced for any period, at
anytime.
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