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TALLY TUTORIAL

You have briefly used Tracking Numbers in Volume 1. You switched it on and then off.  You have switched it on again in the Order Processing unit.
You already know that tracking numbers activate delivery notes, goods received notes and rejection notes.  
But largely, until now, you were buying and selling goods or services where the stock would be affected when making the purchase or sales entry.  Many businesses deliver stock with a delivery note or a challan.  The bill is raised later.  The bill has to be linked or tracked with the goods already delivered.  In Tally, tracking numbers do the job.  Tracking numbers allow Goods Receipt and Goods Delivery Notes for goods not accompanied by an invoice to be linked with the invoice that is raised later.  Of course, Tally permits the opposite too.  A bill can be raised first and the goods delivered.  Again, tracking numbers do the trick.

Tally walk-through for using tracking numbers

1. Go to voucher entry.  
2. Select Purchase, Receipt Note.  
3. Enter the following transaction:  
4. On 12/12/98 - Ref GRN/UB - 1000 Pcs of Bricks received from Universal Bricks @2 per Pc.  
5. For Bricks, select Tracking Number GRN/UB and give item details.  
6. Press Enter on the blank Tracking number to return to the main voucher.  
7. Accept the voucher and Return to Gateway of Tally  
8. Select 'Display', 'Statements of Inventory', and then 'Purchase Bills Pending'.

Purchase Bills Pending screen:

1. Tally tracks down the Goods received but whose bills have not been received.  

2. View the Profit & Loss Account and the Purchase Accounts.  

3. Tally provides the purchase so that the profits are correctly arrived at.  

4. View the Balance Sheet, Sundry Creditors.  Has Tally provided for the liability?

Tracking numbers - track bills with goods delivered

Now go back to Voucher Entry

1. On 15/12/98, you receive the purchase bill no UB/15 from Universal Bricks for their Delivery Note no GRN/UB for 1000 Pcs of Bricks @ 2 per Pc. You get 30 days credit.  
2. Select Purchase, Purchase  
    Ref: UB/15  
    Cr Universal Bricks                                    2000  
    Billwise UB/15 30 days 2000

    Dr  Project  Purchase                    2000  
3. Inventory Allocation

• Tracking Number: Select GRN/UB.  Note UB/15 is also listed there.  Do not select this.

• Accept the other information that is filled up.  Press Enter on the blank Tracking number to return to the main voucher.  
  

4. Cost Centre is activated for Project Purchase.  Select Projects and Assignments Category and Buildings Cost centre.  
5. Accept the voucher.  
6. Now go back to Purchase Bills Pending.  Is there anything pending?